Integrated File Management Platform

Fields of Application

Finance, Finance Companies, Healthcare, and Transportation

Solution Overview

Beiming Mingrun’s Integrated File Management Platform comprehensively uses content management platform, image workflow, image acquisition, and other technologies to collect and sort out the files generated at all stages of all departments of a bank, providing an overall solution for the comprehensive electronic management and electronic access of files. The platform automatically connects with the collaborative office system to realize the functions of sorting, cataloging, assembling, creating, canceling, borrowing, modifying, deleting files, reviewing, automatically reminding or forcibly returning files, and automatically archiving, etc., so as to facilitate users to find paper files based on electronic files, and at the same time help file management personnel to manage files, improve the security of file storage, and make file management more standardized, scientific, and institutionalized.

Solution Highlights

1. Multiple document types supported
The Integrated File Management Platform supports multiple types of file uploads, including various types of image, mainstream audio, and video files as well as PDF, MS office, TXT, and other mainstream document types.

2. Inventory of archival repositoriesd
The system uses RFID technology to conduct file inventory, which effectively improves the efficiency of file inventory.
     
3. File type definitiond
The system can flexibly configure file attributes, configure business functions suitable for different business scenarios, and better realize electronic file information management.

Solution Architecture

The system is supported by JDK1.8, Spring + SpringMVC + jdbcTemplate, Ajax, db2, and adopts a B/S structure. After the server is deployed by the science and technology department, users can access the system through a browser.
 

Overall System Architecture

Business Value

1. The Integrated File Management Platform standardizes the post-supervision process in banking, increasing from the original two-level supervision to four-level supervision, improving the quality of supervision, and effectively preventing fund risks.
2. Through the Integrated File Management Platform, the scanning and uploading of documents can be completed within 10 minutes, which shortens the on-trip time of voucher delivery. If there is an error, the document does not need to be manually fetched and sent back and forth, you can return it by clicking the button, which greatly improves efficiency.
3. The platform uses the existing network and server resources. Users will only need to invest in scanners, which can save expenses, achieve energy saving and emission reduction, and reduce costs.

Successful Cases